custom-built · fixed price · live in 2–4 weeks
AI for HVAC companies that can't get to the phone.
July hits 98 degrees, the phone starts ringing at 6 AM, and every tech you have is on a rooftop or in a crawlspace. The calls you miss don't leave voicemails — they call the next HVAC company on Google. That's the season paying your bills, leaking.
We build custom AI for HVAC operations: a receptionist that answers every call in your company's voice, knows the difference between a no-cool emergency and a filter question, and books work straight into your schedule. Not an off-the-shelf script — a system built around your service area, your price book, and how your dispatch actually runs.
The demo line answers as a fictional company — call it and hear the technology live.
Where the money leaks
The summer surge buries your phone
Call volume triples in a heat wave — exactly when every tech is on a job. The overflow rolls to voicemail, and homeowners with a dead AC don't wait. They book whoever answers.
After-hours emergencies go to a competitor
A no-heat call at 11 PM in January is your highest-value job of the month. If it hits voicemail, it becomes someone else's. An answering service takes a message; that's not the same as booking the job.
Maintenance-plan revenue depends on follow-up nobody has time for
Tune-up season, filter reminders, plan renewals — recurring revenue that only happens if someone calls, texts, and rebooks. That someone is usually nobody.
The company with 400 reviews outranks you
Homeowners pick HVAC companies off Google Maps. Reviews decide who shows up first, and asking for them after every job is the task your crew always skips.
What missed calls cost — hvac math
8 missed calls/day × 20 workdays × 45% close rate × $3,200 avg ticket
$230,400/month on the table
That's the revenue exposed by missed calls alone, using typical HVAC close rates and tickets. Capture even a slice of it and the build pays for itself in the first month.
Run your own numbers in the calculator →Built for the calls you actually get
What your AI handles on a real HVAC phone line
Answers “my AC died and it’s 95 out” at 2 AM, flags it as an emergency, and texts your on-call tech the address and symptoms
Books tune-ups and maintenance-plan visits straight into your calendar without double-booking a tech
Quotes your diagnostic fee and service-call minimums from your own price book
Captures name, address, system type, and symptom before you ever call back
Tells callers a realistic arrival window based on your actual schedule, not a script
Follows up on quotes that went quiet before the homeowner books the other bid
Texts a one-tap Google review link when the job closes, while the fixed AC is still blowing cold
How we work
Fixed price, scoped up front
One proposal, one number, before we build. No hourly meters running.
Live in 2–4 weeks
Discovery to answering your phone line in under a month. We turn down work we can't ship in 90 days.
Built on your price book
Your services, your fees, your service area, your dispatch rules — not a template with your logo on it.
No lock-in
Code, docs, and training are yours. Keep us on month-to-month or run it in-house.
AI for HVAC — questions we get
Can it dispatch my on-call tech for emergencies?
Yes. You define what counts as an emergency — no-cool with an elderly resident, no-heat below freezing, water near a furnace — and the agent flags it, texts or calls your on-call tech, and tells the customer exactly what happens next. Everything else becomes a booked appointment for the morning.
Does it understand HVAC questions, or just take messages?
It's trained on your services and your playbook. It can explain your diagnostic fee, quote a capacitor replacement range if you want it to, and know that “it's blowing but not cold” is a different call than “it won't turn on.” What it shouldn't answer, it hands off — cleanly, with the full conversation captured.
Will it work with ServiceTitan, Housecall Pro, or Jobber?
Yes — booking, customer records, and job notes sync with the field-service software you already run. If you're on something unusual, we tell you up front whether we can connect it before you commit.
What happens during a heat wave when calls spike?
Nothing changes — that's the point. The agent answers every call simultaneously. Ten calls at 7 AM on the first 100-degree day get answered like one call on a Tuesday in October.
What does it cost for an HVAC company?
Every build is custom-scoped, so we don't publish a one-size price. After a 30-minute call you get a fixed-price proposal — no hourly billing, no surprise invoices. Run your numbers through the ROI calculator and you'll have context for whether the quote makes sense.
Free audit
Get a free AI audit for your HVAC company
Tell us how your calls run today. We'll send back a written breakdown of where you're leaking jobs and what we'd build first — within 24 hours, no call required.
Zero obligation. If it's a fit, we book a call. If not, you keep the audit.
Thirty minutes. A fixed price. Your call.
Related: AI Receptionist · Google Review Automation